Privacy Policy
Privacy Policy for BVDA Congress Website
Effective Date: 01/11/2025
The BVDA Congress ("we," "us," or "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, share, and protect information about you when you visit our website (the "Site") and engage with our services.
By using the Site, you consent to the data practices described in this Privacy Policy. If you do not agree, please do not use the Site.
1. Information We Collect
We collect several types of information to provide and improve our services, including:
a. Personal Information
When you register for the BVDA Congress, sign up for updates, or otherwise interact with our Site, we may collect information that identifies you, such as:
- Name
- Email address
- Mailing address
- Phone number
- Payment information (processed securely by third-party providers)
b. Usage Data
We automatically collect information about your device and use of the Site, such as:
- IP address
- Browser type
- Operating system
- Pages visited
- Duration of visit
- Referring website addresses
2. How We Use Your Information
We use the information we collect for the following purposes:
- To facilitate event registration and attendance: We use personal information to manage and verify your registration for the BVDA Congress, process payments, and communicate event details.
- To improve our Site: We analyze usage data to understand visitor preferences, enhance user experience, and optimize our services.
- To communicate with you: We use your contact information to send important notices, updates, promotional material, and event-related information.
- To comply with legal obligations: We may use your information as required by applicable laws or regulations.
3. Sharing Your Information
We may share your information under the following circumstances:
- With third-party service providers: We use third-party vendors to assist with payment processing, event management, website hosting, analytics, and email communications. These providers have access to your information solely to perform services on our behalf.
- For legal reasons: We may disclose your information if required by law or in response to valid legal processes, such as subpoenas or court orders, or to protect our rights and property.
- With event sponsors and partners: We may share limited information (e.g., name and email) with event sponsors and partners, provided you have given your consent or where permissible by law.
4. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to collect information, personalize content, and analyze website traffic. By using the Site, you agree to our use of cookies.
Managing Cookies: You can choose to disable cookies in your browser settings, but please note that this may impact your experience on our Site.
5. Data Security
We implement appropriate physical, technical, and administrative measures to protect your information against unauthorized access, alteration, disclosure, or destruction. However, no internet transmission or electronic storage method is completely secure, and we cannot guarantee absolute security.
6. Retention of Information
We retain your information only as long as necessary to fulfill the purposes for which it was collected or as required by law. Personal data related to event attendance is generally retained until the end of the event and may be retained longer if required for legal or business purposes.
7. Your Data Rights
Depending on your jurisdiction, you may have rights concerning your personal data, such as:
- Access: Request access to the personal data we hold about you.
- Correction: Request corrections to any inaccuracies in your data.
- Deletion: Request the deletion of your personal data, subject to legal retention requirements.
- Opt-Out: Opt-out of promotional emails by following the unsubscribe link in our emails. Please note, however, that we may still send essential communications.
To exercise these rights, please contact us at the email address below.
8. International Data Transfers
If you access our Site from outside United Kingdom, please be aware that your information may be transferred to, stored, and processed in our facilities and by those third parties with whom we share your information, located in United Kingdom and other countries.
9. Children’s Privacy
Our Site is not intended for individuals under the age of 18. We do not knowingly collect or solicit personal information from anyone under 18. If we learn that we have collected personal information from a child under 18, we will promptly delete that information.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the "Effective Date" at the top will be updated accordingly. We encourage you to review this Privacy Policy periodically.
11. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy, please contact us at:
BVDA Congress
Bouts Farm, Bouts Lane, Inkberrow